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Using Views in Events
Using Views in Events

Easily find what you are looking for with Views in Events

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Written by Support
Updated over 9 months ago

In this help doc

Filters

Event View Options

Manage Event Views


Introduction to Event Views

With Event Views, you can easily find the events you are looking for using any combination of the Filters as shown in the image above.

These Views can be saved and shared with your team, making it easier to collaborate and find the same events in the future.


Find Events using Keywords

  1. Click Events

  2. Click Try our new Events experience

  3. If you have more than one Organization, you can select the desired one.

  4. Click the + symbol

  5. Select Keywords

  6. Enter the keyword. Click Enter.

  7. You can also select a logic in which the items you are searching for contain or do not contain the selection. Click the Keywords filter.

  8. Click the desired option

  9. It will display all Events based on your selection

    NOTE: You can also combine some or all of the other filters together: Type, Team, Member, Event Date and Event.

  10. There is one more filter that can be used: All / Any. The default selection is All. It means that if you combine multiple filters, the Event you are searching for needs to match all of them. The Any filter will return all Events that belong to each individual filter. Click on All to switch between All / Any.


Find Events using Type Filter

  1. Click Events

  2. Click Try our new Events experience

  3. If you have more than one Organization, you can select the desired one.

  4. Click the + symbol

  5. Select Type

  6. Select the desired Type. Select a single or multiple Types.

    NOTE: If no Event Types are listed, you would need to create them first. See Create a New Event Type for more info.

  7. Click outside of the selection box in the View area for the filter to be applied

  8. You can also select a logic in which the items you are searching for contain or do not contain the selection. Click the Type filter.

  9. Click the desired option

  10. It will display all Events based on your selection

    NOTE: You can also combine some or all of the other filters together: Keywords, Team, Member, Event Date and Event.

  11. There is one more filter that can be used: All / Any. The default selection is All. It means that if you combine multiple filters, the Event you are searching for needs to match all of them. The Any filter will return all Events that belong to each individual filter. Click on All to switch between All / Any.


Find Events using Team Filter

  1. Click Events

  2. Click Try our new Events experience

  3. If you have more than one Organization, you can select the desired one.

  4. Click the + symbol

  5. Select Team

  6. Select the desired Team. Select a single or multiple Teams.

  7. Click outside of the selection box in the View area for the filter to be applied

  8. You can also select a logic in which the items you are searching for contain or do not contain the selection. Click the Team filter.

  9. Click the desired option

  10. It will display all Events based on your selection

    NOTE: You can also combine some or all of the other filters together: Keywords, Type, Member, Event Date and Event.

  11. There is one more filter that can be used: All / Any. The default selection is All. It means that if you combine multiple filters, the Event you are searching for needs to match all of them. The Any filter will return all Events that belong to each individual filter. Click on All to switch between All / Any.


Find Events using Member Filter

  1. Click Events

  2. Click Try our new Events experience

  3. If you have more than one Organization, you can select the desired one.

  4. Click the + symbol

  5. Select Member

  6. Select the desired Member. Select a single or multiple Members.

  7. Click outside of the selection box in the View area for the filter to be applied

  8. You can also select a logic in which the items you are searching for contain or do not contain the selection. Click the Member filter.

  9. Click the desired option

  10. It will display all Events based on your selection

    NOTE: You can also combine some or all of the other filters together: Keywords, Type, Team, Event Date and Event.

  11. There is one more filter that can be used: All / Any. The default selection is All. It means that if you combine multiple filters, the Event you are searching for needs to match all of them. The Any filter will return all Events that belong to each individual filter. Click on All to switch between All / Any.


Find Events using Event Date Filter

  1. Click Events

  2. Click Try our new Events experience

  3. If you have more than one Organization, you can select the desired one.

  4. Click the + symbol

  5. Select Event Date

  6. You can choose one of the available options

  7. If you want to select a specific date, click Calendar and make your selection.

  8. You can also use specific keywords for more options, such as:

    • "day" will display options like Yesterday, Tomorrow, 2 days ago, 3 days from now, etc.

    • "week" will display options like Beginning of this week, End of this week, 2 weeks ago, 3 weeks from now, etc.

    • "month" will display options like Beginning of this month, End of this month, 3 months ago, 2 months from now, etc.

    • "quarter" will display options like Beginning of this quarter, End of this quarter, 3 quarters ago, 2 quarters from now, etc.

    • "year" will display options like Beginning of this year, End of this year, 3 years ago, 2 years from now, etc.

    • "jan 3" or "2023-01-03" will display options like January 3, (present year) and January 3, (next year) or January 3, 2023.

    • "beginning" will display options like Beginning of this week, Beginning of this month, Beginning of this quarter and Beginning of this year.

    • "end" will display options like End of this week, End of this month, End of this quarter and End of this year.

  9. You can also select a logic in which the items you are searching for are on, before or after the specified date. Click the Event Date filter.

  10. Click the desired option

  11. It will display all Events based on your selection

    NOTE: You can also combine some or all of the other filters together: Keywords, Type, Team, Member and Event.

  12. There is one more filter that can be used: All / Any. The default selection is All. It means that if you combine multiple filters, the Event you are searching for needs to match all of them. The Any filter will return all Events that belong to each individual filter. Click on All to switch between All / Any.


Find Events using Event Filter

  1. Click Events

  2. Click Try our new Events experience

  3. If you have more than one Organization, you can select the desired one.

  4. Click the + symbol

  5. Select Event

  6. Select the desired Event. Select a single or multiple Events.

  7. Click outside of the selection box in the View area for the filter to be applied

  8. You can also select a logic in which the items you are searching for contain or do not contain the selection. Click the Event filter.

  9. Click the desired option

  10. It will display all Events based on your selection

    NOTE: You can also combine some or all of the other filters together: Keywords, Type, Team, Member and Event Date.

  11. There is one more filter that can be used: All / Any. The default selection is All. It means that if you combine multiple filters, the Event you are searching for needs to match all of them. The Any filter will return all Events that belong to each individual filter. Click on All to switch between All / Any.


Create an Event in Views

  1. Click New Event

  2. Follow steps 3-11 in Create an Event


Export Events in Views

  1. Click Export Events

  2. Click Start Export

  3. Once the export is finished, click Download CSV. It will also be sent to you via email.


Sort Events in Views

  1. Click the Sort menu

  2. Select the desired option


Import Events

  1. Click Import CSV

  2. Download the sample CSV file

  3. Populate it with the needed values. Not all columns are required. See sample above.
    NOTE: To get the IDs for some of the above columns, you would need to export the Events report and copy the IDs from there. To do that, see Data Export for more info.

  4. Once your CSV file is ready for import, select the file.

  5. Click Import Events

  6. Your Events will be displayed


Save Views

  1. Select the desired filters

  2. Click Save

  3. Choose between New View and Replace Existing View. In this example, we will create a New View.

  4. Type the desired Name for the View

  5. If Organization-wide view is selected, it means that this View will be shared with everyone in the Organization.

  6. You can select more than one Owner. Owner is the one who has Edit permissions for the View.

  7. You can select one or multiple members that you want to share this View with.

  8. Click Save

  9. The name of the View will be displayed. If you have more than one saved View, you can choose a different View by clicking on the grey arrow and selecting the desired View.


Search Views

  1. Click the current View

  2. You can search by View name or hashtag
    NOTE: There are 3 types of hashtags:

    • #owned - Owned means that the member is an Owner or has Edit permissions for the View.

    • #shared - Shared means that the View was shared to the member by another Owner or member.

    • #org - Org means that the View is owned by the Organization and is shared with everyone in the Organization. Organization-owned Views can also be found via the Search bar.

  3. Select the desired View

  4. The hashtag is displayed for each View


Share Views to another Position

  1. Click the View

  2. Click Share

  3. Select the desired positions

  4. You can allow the position to change the View

  5. You can share the link directly to another member with copy/paste

  6. Click Share. These positions will receive an email notification. They need to click the link in the email.

  7. When the member clicks on Views, it will display the shared View.

  8. Click the View

  9. It will show the Owner's name, including the filters and Events.


Replace existing Views

  1. If the View is modified, click Save.

  2. Click Replace Existing View

  3. Select the View to be replaced. The currently modified View is selected by default.

  4. If Organization-wide view is selected, it means that this View will be shared with everyone in the Organization.

  5. You can remove existing Owners or add additional ones

  6. You can share this View with other positions. They will received an email notification. They need to click the link in the email.

  7. A Warning will be displayed that this change will affect everyone who can see this View

  8. Click Save


Manage Views

  1. Click the View

  2. Click the gear icon

  3. Click Edit

  4. Type the desired Name for the View

  5. If Organization-wide view is selected, it means that this View will be shared with everyone in the Organization.

  6. You can select more than one Owner. Owner is the one who has Edit permissions for the View

  7. You can select one or multiple members that you want to share this View with.

  8. If you don't need the View, you can delete it.

  9. Click Save


Delete Views

Delete a View if you are an Owner

See steps 1-8 in Manage Views

Delete a View if you are not an Owner

  1. Click the View

  2. Click the gear icon

  3. Click X

  4. A confirmation window will pop up. Click OK.


Remove filters

  1. Click the desired filter

  2. Click Remove Filter

  3. To remove all filters at once, click the New Search button.


Open All Events in Event Views

  1. Click Events

  2. Click Try our new Events experience

  3. Click the View

  4. Click All Events. All Events will be displayed.

    NOTE: To be able to handle all Events, you would need to have Manage Permissions for Events. See step 7 in Event permissions for more info.

NOTE: A fast way of opening this View is by typing its name in the main Search bar and clicking on it.


New View Experience

  1. Click New View Experience

  2. You can leave your feedback

  3. To open the help doc on Alert Views, click Views Help.

  4. To switch back to the classic look of the Events page, click Back to Classic Experience.


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